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DC COORDINATOR – OFFICE LEASING & COLLECTIONS

Salary
Competitive
Employment
Full Time
Real Estate Field
  • Administration
Location
Washington
 DC
Postal Code
20006
Country
United States

This job is no longer active.

Description


Our client, a well known residential, commercial and retail property business for over 50 years is looking to fill the following role of DC COORDINATOR OFFICE LEASING & COLLECTIONS


ESSENTIAL DUTIES AND RESPONSIBILITIES:



LEASING

  • Responsible for commercial lease administrative duties (e.g. abstraction of new leases and amendments, enter them in MRI, confirm charges such as rent, rent-step ups, water/sewer/condenser water charges, security deposit, etc.).

  • Audit Tenant files on regular basis for lease compliance, coordinate tenant move in/move out, obtain necessary documents such as Lease Commencement/Rent Commencement Date Certificates,

  • Maintain and update notice provision spreadsheet.

  • Coordinate and arrange the collection of Certificate of Insurance (COI s) from commercial tenants.

  • Track gross sales for retail and parking clients, distribute report quarterly.

  • Prepare monthly garage audits for parking clients.

  • Reconcile guard hours invoices.

  • Prepare Tenant Reimbursement (TI) packages for payment, confirm packages are correct according to the leases, maintain TI tracking spreadsheet.

  • Prepare new legal forms for Landlord Tenants matters and approve invoices in Serengeti (as needed).

  • Process leasing invoices and maintain contract payments (commissions, architect fees, consulting services, renovations, building improvements).

COLLECTIONS

  • Monitor collections, past due accounts.

  • Prepare and distribute monthly arrears report.

  • Calculate late fees.

  • Research and resolve disputed account issues with Tenants

  • Prepare monthly Tenant bill backs spreadsheet (electric, water and tenant work orders etc.).

  • Prepare default letters and discrepancy letters, as needed.

OFFICE ADMINISTRATION

  • Angus System Create Id s for Angus Users, set up usernames and passwords.

  • Assign Tenant requests from Angus to appropriate Engineers/Property Manager.

  • Datawatch Card issue/activate/deactive Datawatch cards for Tenants.

  • Process request from Tenant for scheduling of the Conference rooms, email Datawatch, Kastle to unlock the conference rooms (1090,2121 1156, 1620, & 1101).

  • Update and maintain Tenants EIN spreadsheet.

  • Prepare preapprovals for Property Managers.

  • Maintain and update schedule for capital projects.

  • Order suite signage and directory strips, as needed.

  • Prepare vendor termination notices, as needed.

  • Tenant Portal Help Tenants setup their accounts, update and monitor the portal.

  • Maintain hard copy & electronic files including filing, scanning, creating new files.

  • Help with yearly Budget inputs.

  • Work on special projects directed by Property Managers.

REQUIREMENTS:

  • Bachelor s degree in real estate, finance, or related field of study

  • Detail oriented

  • Efficient with time management

  • Efficient with multitasking

  • Excellent customer service skills

  • Desire to learn

COMPUTER SOFTWARE PROFICIENCY:

  • Microsoft Office (including Word, Excel, etc.)

  • Adobe Acrobat

  • Knowledge of MRI, is a plus but is not required

Job Functions


  • Administration
  • Finance
  • Leasing
 

Job Sectors


  • Alternative Investments
  • Residential
  • Hospitality / Entertainment
  • Government/Education
  • Healthcare
  • Industrial
  • Office
  • Retail
 

Experience


Not Specified


This job is no longer active.

 
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