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Property Management Operations Manager

Salary
Competitive
Employment
Full Time
Real Estate Field
Location
BRONX
 NY
Postal Code
10461
Country
United States

This job is no longer active.

Description


Overarching Objectives: Ensure that office operations are performed efficiently and coordinated effectively resulting in all team members feeling and displaying a task-focused spirit of high morale.


Primary Responsibilities:

  • Supervise the overall performance and effectiveness of Property Management office operations.
  • Ensure that company procedures and policies are followed, and that related paperwork is processed accurately and in a timely fashion.
  • Ensure that Building Engines data is accurately maintained, and analyze Building Engines’ information to assure that tenant requests are fulfilled and building maintenance tasks are performed according to established schedules.
  • Make suggestions to the VP Property Management/Construction regarding property improvements which will speed the lease-up of vacant space.
  • Assure that “move out” and “move in” processes (including space prep) are completed in a timely manner and that properties are in optimum condition for leasing.
  • Oversee the collection of accounts receivables as it relates to tenants in Legal.
  • Participate in the monthly Cash Flow Meeting.
  • Assist in the development of the Annual Operating Expense Budget and Capital Budget and ensure prompt completion.
  • Monitor the Operating Budget and Capital Budget monthly with the aim of controlling costs.
  • Review annual CAM reconciliations for Simone Core properties.
  • Regularly review operations/systems, etc., to identify opportunities for process improvements and expense reductions.
  • Manage Property Management tasks related to the implementation and optimization of new and existing systems – e.g., Yardi, Building Engines, Payscan, etc.
  • Work with ownership and senior management on special projects.
  • Conduct Tenant Insurance Meetings for the Hutch, Premier and Simone.
  • Conduct Vendor Insurance Meetings for the Hutch, Premier and Simone.
  • Work with the Property Managers and others to track and close violations, close building permits, obtain COs, etc.
  • Be familiar with changes in local laws that affect the properties and guide the implementation of needed changes.
  • Monitor the following processes:
    • Property Inspections
    • Utilities
    • Annual Inspections
    • Incident Reporting
    • Service Contracts
    • Document Checklist for Refinancing
  • Create and update company-wide procedures and forms as needed.
  • Collaborate with the key senior executives on company-wide operational issues.
  • In conjunction with the Human Resources Department, identify staff training needs and ensure that the required training is sourced and successfully completed.
  • When needed, work with senior management and ownership on organizational improvements in the  Property Management/Construction Department and create/edit job descriptions and titles for Property Management and Construction staff.
  • Complete annual reviews for Property Management office staff and give input for the reviews of the Property Managers’ administrative work.
  • Participate in the annual update of the Disaster Plan.
 
 

Experience


5+ to 7 years


This job is no longer active.

Property Management Retail BRONX Full Time NY Administration, Operations, Property Management Director of Property Management other