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Community Events & Programs Coordinator

Salary
<$75,000
Employment
Full Time
Work Place
Part Remote
Real Estate Field
Location
Irvine
 CA
Postal Code
92617
Country
United States

This job is no longer active.

Description


THE COMPANY:

Irvine Campus Housing Authority (ICHA) was created by the Regents of the University of California to develop and maintain University Hills, the for-sale and rental housing community on the campus of The University of California, Irvine. In its over 36 years of existence, University Hills has become an innovative model for other university employee housing programs. University Hills was created as an academic community in residence to provide affordable housing to eligible full-time employee of UC Irvine. The community apartment communities, condominium associations, townhomes, single family detached homes, parks, pools, and a community center.  Currently, ICHA maintains and manages 384 apartments and 1,226 homes on over 300 acres.

 

JOB SUMMARY:

  • The role will create, manage, advertise, support, and implement University Hills Events and Programs with an overarching goal of Building Community. 
    • Building Community is a University Hills concept that means increasing resident connections, increasing neighborliness, building relationships among neighbors, and strengthening the social fabric of University Hills.
    • Building Community can be achieved in part by increasing resident involvement the three elements of community involvement and engagement:  1) Participate (go to an event, build relationships with neighbors); 2) Serve (volunteer for a community Event or Program); 3) Guide (Homeowners Representative Board & HRB Committees, elected and volunteers).
    • A fourth element is provided by ICHA staff: Support (communication, event management, vendor management, scheduling, budget, etc). 
  • Event & Programs: 
    • Events & Programs will eventually include social activities (ex: picnics, trivia night, food truck Fridays, battle of the bands, fall fiesta); street block parties (organized by street or small neighborhood areas); opportunities for learning from experts and professionals (ex: “I had no idea” lectures, Let’s talk series, etc.); community conversations about topics of importance and interest (ex: Wild fire safety, BLM, COVID, Book Clubs); Life Long Learning (ex: work with UCI Life Long Learning to bring courses to University Hills); and regularly scheduled physical health activities (ex: yoga, Pilates, tai chi, boot camp, wilderness hiking, surfing, paddling, etc.)
    • The role will cover a spectrum of Events & Programs creation and support: independently executed by ICHA, collaboratively executed by ICHA with HRB, collaboratively supported by ICHA with HRB, and supported by ICHA with certain Recognized Community Groups.  The role will be expected to create new, ICHA-led Events and Programs.  The role will also be expected to support the HRB in events that they may either suggest or lead, to whatever degree the HRB asks.
  • Physical Coordination:  Vendor contracting and management, venue reservation & scheduling, venue set up and tear down in collaboration with ICHA Community Field Staff.
  • Digital Coordination:  Advertising to the University Hills community using various ICHA communication channels—web sites, Constant Contact e-mail blasts, door posters, a-frame posters, etc.
  • Stakeholder Coordination:  Communicating and collaborating with ICHA staff, HRB members, community members, UCI partners, etc. on planning, organizing, advertising, and executing Events and Programs.
  • Create, manage, and direct a Community Volunteer Corp (CVC), a group of community volunteers who want to serve the community in practical ways but are not interested in serving on the HRB or in an advisory role.  For events support and community service opportunities.  Physical work, digital work, passing out flyers, etc.   The CVC is intended to be an additional path to connect residents to each other and to serve the community.  (Other paths include serving on the HRB, an HRB Committee, Recognized Community Groups, and one-time event volunteering.)

 

JOB DUTIES:

  1. Collaborate closely with other ICHA departments and employees
  2. Vendor contracting and management
  3. Venue reservation and scheduling
  4. Venue set up and take down coordination with ICHA office and field staff
  5. Digital coordination: advertise to the Community using various ICHA communication channels, including but limited to, Constant Contact, e-mail blasts, door posters, a- frame posters and signage, and websites
  6. Stakeholder coordination: effectively communicate and collaborate with the ICHA staff, HRB members, community members, vendors, and UCI partners on the planning, organizing, advertising, and executing community events and programs
  7. Create, manage, and direct a Community Volunteer Corps (CVC), a group of community volunteers who want to serve the community in practical ways such as event support and community service, but are not interested in serving on the HRB or in an advisory role. The CVC is intended to be an additional path to connect residents and serve the community
  8. Perform administrative tasks as assigned by management
  9. Update and create digital work related to role
  10. Answer department phones, respond to department emails specific to the role
  11. Maintain and update projects using Microsoft Office, SharePoint, company database and any other programs/systems as directed by management
  12. Create and manage event and programming budgets
  13. Maintain budget parameters
  14. Vet all program and event vendors including licenses, insurance, references and OSHA required safety programs
  15. Maintain a communication history with community members and vendors
  16. Maintain the calendar for scheduled events and programs
  17. Maintain needed advertising and print supplies
  18. Greet callers and walk-ins, direct to appropriate department or assist as needed
  19. Maintain event and program storage areas in good order

 

MINIMUM JOB QUALIFICATIONS:

  1. Must possess excellent interpersonal, public relations, conflict resolution, and problem-solving skills
  2.  Bachelor’s degree is a plus
  3. Excellent administrative skills and the ability to multitask
  4. Strong oral and written communication skills
  5. High level of integrity and confidentiality
  6. Self-motivated and ability to work with minimal supervision
  7. Strong knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)
  8. Ability to learn new software with minimal assistance
  9. Must possess excellent communication and customer service skills and ability to multitask
  10. Physical ability to bend, stretch, lift, stand, and sit

 

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

  1. While performing the duties of this job, the employee is regularly required to
    1. remain in a stationary position working at a desk,
    2. operate a computer and other office machinery including printer, copier, and telephone,
    3. move about inside the office to access office machinery,
    4. walking the UHills Community,
    5. traverse and climb rough, uneven, varied terrain of the common property,
    6. venue set up and tear down,
    7. Standing for long periods of time during community events and activities
    8. exchange information with coworkers, University staff, and the public, and
    9. may need to lift or move up to 30 lbs.
  2. Must be legally eligible to work in the United States
  3. Adhere to ICHA policies and procedures
  4. Must follow ICHA established safety requirements and practices at all times
  5. Must be capable of safely operating a vehicle and possess a valid California motor vehicle operator’s license and automobile insurance. 

 

DIVERSITY AND INCLUSION:

ICHA is committed to maintaining a culture of diversity and inclusion and seeks to be representative of the communities we serve.  Additionally, ICHA does not discriminate on the basis of any legally protected category in any activity or operation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

 

DISCLAIMER:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.  Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

 

Job Sector


 

Experience


Less than 1 year


This job is no longer active.

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