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Assistant Property Manager

Salary
$100,000-$124,999
Employment
Full Time
Work Place
Office
Real Estate Field
Location
New York
 NY
Postal Code
10120
Country
United States

This job is no longer active.

Description


Title:               Assistant Property Manager

Department:   Property Management   

Reports To:    Property Manager

Location:       1400 Broadway NY, New York

FLSA:             Exempt, Full-Time



COMPANY SUMMARY

Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and manages a well-positioned property portfolio of office, retail and multifamily assets in Manhattan and the greater New York metropolitan area. Owner of the Empire State Building, the World's Most Famous Building, ESRT also owns and operates its iconic, newly reimagined Observatory Experience. The company is a leader in healthy buildings, energy efficiency, and indoor environmental quality, and has the lowest greenhouse gas emissions per square foot of any publicly traded REIT portfolio in New York City. As of Dec. 31, 2021, ESRT's portfolio is comprised of approximately 9.4 million rentable square feet of office space, 700,000 rentable square feet of retail space and 625 units across two multifamily properties. More information about Empire State Realty Trust can be found at  and by following ESRT on , ,  and .   


POSITION SUMMARY

Assist in the management of all aspects of Building Operations. 

RESPONSIBILITIES

  • Establishes and maintains procedures to properly administer all purchase orders processing, payroll administration, accounts payable, accounts receivable, and related correspondence.
  • Has working knowledge of all Building accounting systems, accruals, and reclassification.
  • Assists Property Manager in developing forecasts and budgets, including Operating, Tenant Improvement, and CapEx budgets.
  • Has full knowledge of ownership’s policies and procedures and Union (32B-J, Local 94) Commercial Building Agreements.
  • Administers all special projects that are assigned by the Property Manager and Portfolio Manager.
  • Assists Property Manager in ongoing leasing program.   Review leases for compliance, notification, updates, escalations, late charges, statements, and insurance compliance.   
  • Assists in the coordination of tenant move-ins and outs and completion of associated paperwork. 
  • Coordinates with Property Manager in the issuance of notices relating to tenants, security, janitorial, or project issues. 
  • Oversees Engineering and Building staff, meets with the Chief Engineer and/or Superintendent on a daily basis to coordinate ongoing work and the building’s repair and maintenance program.   
  • Directs the day-to-day operations of the security and cleaning contractors.  
  • Schedule overtime and vacations to provide adequate coverage of Building functions.  Ensures that there is adequate and qualified replacements when absences or vacancies occur in the security and cleaning staffs.
  • Manages the operation of Tenant Service Requests, insuring timeliness of service calls and the proper dispatch of requests to building trades. Assign and monitor maintenance and custodial tasks as called for by Tenant or Management request. Coordinate special work orders, trash removal and freight car usage. Assign work priorities. Explain employee duties and responsibilities and Building policies and procedures to staff.
  • Updates reports for weekly and monthly meetings with Ownership.
  • Implements and maintains property files, manuals, and records.
  • Assists in monitoring of all on-going maintenance/construction projects performed by external contractors including insurance requirements/security clearance/union membership requirements.
  • Coordinates all "Slip & Fall" and related bodily injury insurance issues.  Has full knowledge of all Building insurance coverage. Reports all accidents with complete details to insurance carrier.
  • Responsible for the maintenance of current required insurance certificates for contractors and vendors.
  • Assists Property Manager in contract bid process including preparation of RFP documents and bid evaluation.
  • Reviews and evaluates fire safety system permits to ensure compliance with applicable fire codes.
  • Oversees all required training including, but not limited to, OSHA, Hazard Communication, Mold, Asbestos, Fire Safety, etc. on an as-needed basis and distributes relevant memorandums.
  • Analyzes and oversees the maintenance of all building inspections and records.
  • Coordinates and advises of emergency trade responses with management and trades.
  • Performs daily inspections to ensure building standards are being adhered to. Enforce in-house cleaning programs, cleaning contracts and performance of routine maintenance tasks. 
  • Inspects areas under construction on a daily basis.   
  • Coordinates building service (i.e., freight, security, cleaning, engineering, fire watch) for after hour construction, maintenance, tenant moves, and any other special projects.
  • Works with HR department on any disciplinary action.
  • Meets with tenants on a regular basis to ensure tenant satisfaction.
  • Responsible for all PIO construction projects.
  • Prepares monthly overtime reports and reallocate labor cost to projects as needed.
  • Assists the Property Manager on ad hoc analysis and reporting.
  • Evaluates lease proposal from an operation and LL work perspective. 

 

QUALIFICATIONS

  • College Degree or High School Graduate with relevant industry experience.
  • Minimum of five (5) years property, maintenance and construction experience.
  • Minimum of three (3) years supervisory and management experience.
  • Ability to handle multiple tasks, coordinate, manage and communicate effectively.
  • Strong supervisory and administrative skills.
  • Basic understanding of electrical/mechanical systems, and construction.
  • Professional presence and appearance. 

 

WHAT YOU CAN EXPECT

At ESRT, like our tenants, our employees come from everywhere. We foster a richly diverse work environment that captures top talent and cultivates the best ideas. By focusing on inclusion and celebrating our differences, we create even greater value — in business practices, relationships, and employee engagement. As an Equal Opportunity Employer, we are committed to maintaining a diverse, inclusive and equitable work environment where our employees can thrive. In addition, ESRT employees embody our Company Culture & Success Factors -  

  • Adaptable – you are a self-starter who’s able to quickly digest and execute new processes to work both collaboratively and independently
  • Dynamic –you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
  • Dependable – you take a strong sense of ownership and accountability over your work
  • Passionate – you keep up with industry trends and are excited about the potential to propel the industry forward with a “roll-up-your-sleeves” attitude
  • Curious – you consistently look for new ways to work smarter, not just harder
  • Ethical – you treat others with respect, and embrace and contribute to a culture of diversity and inclusion
  • Positive – you possess a service-oriented attitude with excellent follow through

  

BENEFITS

  • Competitive base salary and bonus.
  • Health/Dental/Vision insurance.
  • Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance. Voluntary Enhanced LTD Program.
  • Voluntary Hospital, Accident, and Cancer Programs.
  • 401(k) with 100% match up to 5%.
  • Paid parental leave.
  • Pre-tax transit accounts.
  • Employee Assistance Program for emotional, financial, and legal support.

 

WELL-BEING

  • Generous paid time off.
  • Flex remote work time.
  • Flex Summer Fridays.
  • Employee engagement programs.
  • Volunteer time off.
  • Continuing education.
  • Complimentary Empire State Building Observatory access.
  • Complimentary gym membership and other wellness benefits.
  • Employee Discount Programs.

Job Function


 

Job Sectors


 

Experience


2+ to 5 years


This job is no longer active.

Property Management Retail New York Full Time NY Property Management Director of Property Management other